What is procurement?
“Procurement” is a term you’ll be hearing a lot in the next few months. In order to have a successful auction, we need lots of items to sell! “Procuring” is the process of obtaining and collecting donations.
Who obtains the donations?
We hope that every Hazel Wolf family will procure at least one donation with a minimum $30 value for the auction. However, we encourage families to procure as many items as they want. The more items we have, the more money we raise for Hazel Wolf!
How do I procure donations?
The auction packet contains an idea letter for families as well as a procurement letter to give to potential donors, and everything else you will need to secure donations (including our tax ID number so the donor can deduct the donation). Auction packets will be distributed via Kidmail soon.
Auction donation forms will also be included in the auction packet. These are half-page, carbon-copy sheets. These forms should be filled out by the parent requesting the donation, or by the donor. The donor should keep the pink copy and the white and yellow copies should be turned in with the donation.
We will provide copies of the procurement letter and auction donation form for download here, and you will also be able to pick up hard copies at the school main office. Feel free to print, make copies and send out or deliver as many as you like.
When do donations need to be turned in?
All donations need to be turned in early March (date TBD). Please bring all donations and forms into the office.
What if I can’t think of anything to procure?
Don’t worry! There are lots of opportunities . . . you just have to think outside the box. Do you or someone you know have a special skill you can share? Or perhaps you know of a local business that would be interested in donating. Here are some donation ideas from past auctions:
Dinner Party. Create a dinner party! Do you (or you and a friend) enjoy entertaining in your home? Or consider creating a dinner party in the winning bidder’s home. Set the theme, cuisine, and ambiance. Cater it out or do it yourself.
Gardening. Do you have a green thumb? Picture yourself with a few hours of solitude, just you and a garden. Donate a “weeding your garden” afternoon, or maybe “planting spring bulbs.” How about tree pruning or lawn mowing services?
Condo or Cabin. How about the family cabin? Is there a weekend or week you know that you could donate? Or maybe that condo in Hawaii? Maybe a friend would love to donate to our school. Ask around and you would be surprised at what people are willing to do.
Behind the Scenes Adventure. Can you or someone you know arrange a factory tour, “Veterinarian for a Day”, an inside look at a TV or radio station or some other occupational experience that may seem very exciting to an adult or child? BTS adventures have been hot tickets at the auction in the past.
Season Ticket Holder? Offer to take someone to a game, or turn over a set of tickets. Or ask your employer to donate box seats for a really ‘big ticket’ item! Performing arts tickets are great, too!
Membership. Are you an athletic or social club member? Next time you go in to use the gym or take your kid to soccer, ask your club who to talk to about donating a membership or special event to the auction. Most clubs give more easily when asked by an existing member.
The possibilities are endless . . .