Annual Auction & Parent Social

auction kick off 2019

2020 Auction planning is underway and the Auction Committee is looking for more people to help make the 2020 auction run smoothly and be a success!

There are all sorts of gigs with varying time commitments – there is something for everybody, and we all know many hands make light work. Also, there is also a ton of history available for how do easily do all of these jobs, as well as people around who have done these jobs before.

Contact the Auction Committee at auctioncommittee@hazelwolfk8.org if you are interested or just mention it to Tabitha Burns, Jennifer Colaner, Sabrina Howell, Erica Krebs or Kelli Charboneau, if you see us out and about at school. Looking forward to hearing from you!

EVENT CO-LEAD: Work with Event Lead to oversee all aspects of the auction event including budget, facilities, layout, tech, food & drink, decorations, rentals, and volunteers. Ideally this person will assist the current Event Lead to take over the job next year. Time commitment: Intermittently year-round, but busiest the week of and night of the auction.

PROCUREMENT CO-LEAD: Work with Procurement Lead to oversee all aspects of item procurement including coordinating  the volunteers responsible for obtaining experiences/parties from teachers & parents, class projects, all physical item donation, data entry, dessert dash, pricing & ordering items, creating all materials for the live and silent auction displays, working with the games leads and working with the auctioneer.  Ideally this person will assist the current Event Lead to take over the job next year.
Time commitment: Intermittently year-round, a couple hours per week Fall/Winter, busiest the 3-4 weeks prior to the auction.  Some work needed night of the auction.

FULFILLMENT & RECONCILIATION CO-LEAD: Work with the Fulfillment & Reconciliation Lead to oversee registration, check-in, checkout and reconciliation, admin tech and other administrative issues. Time commitment: intermittently year-round, busiest night of the auction and the week or two after the auction.

PARTY COORDINATOR: Coordinates all the experiences donated by parents & teachers to ensure memorable experience are created to be enjoyed by parents and/or kids. Time commitment: a couple hours per week early winter. Completed 3-weeks before the auction. Not needed night of the auction. Time commitment: A couple hours per week early to mid-winter. Completed 3-weeks before the auction. Not needed night of the auction.

ADVERTISING/SPONSORSHIP SALES: Sell catalog advertising space and sponsorship slots for the night of the auction. Time commitment: a couple hours per week the 2-4 months prior to the auction.  Not needed night of the auction.

COMMUNITY PROCUREMENT LEAD: Oversees procurement committee and focuses on increasing value and volume of donated items to the auction. Time commitment: A couple hours per week Fall/early winter. Completed 3-weeks before the auction. Not needed night of the auction.

CATALOG LEAD: Works with procurement lead, description writers, advertising lead and others to produce catalog for event. Time commitment: A few hours a week or two before the auction. Not needed night of the auction.

WINE LEAD: In charge of all aspects of the donated table wine at the auction including collection, pricing, packaging, and table management. Time commitment: A couple hours per week 3-4 weeks prior to the auction, set up night-of the auction.

PACKAGE COORDINATOR: Work with Procurement lead & item curator to package donated items into packages for the silent & live auction, create and print silent & live auction displays for each item, create bid sheets and prepare them to go to printer for 2-part printing. Time commitment: A few hours per week for 3-4 weeks prior to the auction, some set up night of the auction.

RAFFLE LEAD: Work with exec team to determine raffle games, file proper gambling commission paperwork, track ticket sales, and manage raffle seller volunteers.
Time commitment: A couple hours total 3-4 weeks prior to the auction, set up night-and be available of the auction until after the raffles are over.  A couple hours total after the auction.


2019 Hazel Wolf K-8 Auction & Parent Social

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Thank you to our community for supporting the 2019 Hazel Wolf K-8 PTSA Auction and Parent Social. If you attended the event, provided a donation, or purchased an item online— each contribution at every level was important and contributed to the success of the fundraiser. The Online Auction, Parent Social, and Fire Sale combined raised a total of over $128,000! This total includes over $33,000 that will go to our Fund-A-Need, which will support our teachers with resources to plan and implement our environmental science curriculum. Also, please check out the great photos from the event. Thanks to Katherine Moore and Brett Jungbluth for sharing their photographic talent.

If you are interested in helping out with our next auction, email auctioncommittee@hazelwolfk8.org. Planning begins this month!

2019 Auction Photos »

2019 Auction FAQs »

About the 2019 Auction »

2019 Auction Catalog »